Payroll Specialist

Salary Range: $26.00 To 31.00 Hourly

Job Description:

The Payroll Specialist will be responsible for processing hourly and salaried payrolls on a semi-monthly basis, along with various accounting projects to support the accounting department as needed. This position may work remotely or onsite at our headquarters in Tualatin, Oregon.

Job Duties:

• Process and verify semi-monthly payroll. Manage all payroll functions including calculating paychecks, bonuses, withholding taxes, and other deductions. Ensure all employees are paid correctly and on time
• Process off cycle checks requests as needed
• Setup new states, tax jurisdictions and payroll item codes
• Responsible for PTO accrual tracking and journal entry
• Maintain accurate payroll records

• Process commission calculations, tracking, and payroll processing

• Process quarterly tax payments timely, and end of year processing W-2’s and 1095’s
• Perform reconciliation of payroll transactions to general ledger.
• Process and monitor garnishment orders
• Process the payroll 401k payments to employee accounts and make any updates to 401k deductions timely
• Facilitate payroll audits when necessary and produce payroll reports when required
• Ability to communicate clearly and accurately with employees, managers and HR about payroll related issues and answer any questions about paychecks or taxes

• Expense report processing and uploading of data to SAP
• Assist with processing accounts payable when needed which will include verify, setup, or update vendors in SAP. Accurately review, code, and process vendor invoices

• Provide internal audit assistance as required. Maintain files, documents, and audit support for year-end audits
• Evaluate processes and procedural documents for increased efficiencies and opportunities for continuous improvement
• Assist with the administrative needs of the Accounting Department and perform special projects as needed

Job Requirements:

• An associate degree in accounting or equivalent experience

• 3-5+ years of experience in payroll and accounting
• Experience managing payroll for a company with 50+ employees
• Experience processing payroll in multiple states
• ADP WFN payroll systems

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention to detail
• Self-motivated with the ability to work independently and prioritize tasks
• Maintain strict confidentiality with a high level of integrity
• Good oral and written communication

Preferred Experience/Skills:

• Certified Payroll Professional certificate
• Experience with SAP ERP systems or similar

• Experience with accounts payable or general accounting preferred

Key Competencies:

• Attention to detail
• Communication skills - verbal and written
• Customer service oriented
• Teamwork
• Analytical skills
• Problem solving skills

Physical Requirements and Working Conditions:

• Home or office environment.
• Work involves constant sitting at a computer, occasional walking and standing, and lifting a maximum of 25 pounds.
• Normal office and home environment.

Salary offers will depend on factors that include the location you work from, your level, education, training, specific skills, years of experience and comparison to other employees already in this role.

In addition, the successful candidate for this position will become eligible for a comprehensive set of outstanding benefits, including medical, dental, vision, life insurance, 401k, paid sick time, paid time off for vacation, paid holidays, paid community service days, professional/personal learning program, and applicable state/federal paid family leave.

ZincFive is committed to employing a diverse workforce. As an Equal Opportunity and Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status. We maintain a safe workplace and perform pre-employment testing. ZincFive is a participant in E-Verify and receives employment authorization of new hires through Social Security and the Department of Homeland Security databases.

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